Templates,
Naming (and Sub-Folders)
If you have a single-user Durell system your
data will probably be stored on your local hard drive C. If you have a
multi-user system it will probably be stored on the network hard drive F.
All of your Durell data is stored in a common
folder, typically called “Imw-Data”, on your data drive. This folder contains a
number of sub-folders, one of which is always called “Template” (N.B. note this
is called “Template” singular, not “Templates” plural).
WARNING!
Unless you make a point of saving your templates in the right location Word
will probably try to store them in its default “Templates” folder on your local
hard drive (N.B. note this folder is called “Templates” plural, which is
different from the commonly accessible one called “Template” singular). Such
local templates will not work with Durell (see Documents, Set-up Word).
When saving templates try to use short, clear
names in the format “Noun, adjective” so that they subsequently appear in order
in the template menu, for example…
|
GOOD |
BAD |
|
Fax,
standard |
Address
change mailshot |
|
Invoice,
household |
Docs
enclosed letter |
|
Invoice,
motor |
FAX |
|
Letter,
docs enclosed |
Household
INV |
|
Letter,
standard |
Invoice
motor |
|
Mailshot,
change address |
New
SERVICES mailshot |
|
Mailshot,
new services |
Standard
letter |
Sub-Folders
You may add your own sub-folders in the standard
Durell Template folder to help organise your templates, as shown below. To do
so, starting from your Windows Desktop (i.e. completely outside of Durell)…
- Double-click “My Computer”
- Double-click the drive on which your Durell data resides (e.g. Drive
F)
- Double-click the Durell data folder (i.e. Imw-Data)
- Double-click the Durell template folder (i.e. Template)
- Right-click the background and select “New / Folder”
- Click the background (anywhere)
- Right-click the “New folder” and select “Rename”
- Name the folder accordingly
See also “Templates,
Deleting”.