Documents,
Set-up Word
You
must ensure you have set-up your system with the correct file paths (i.e. told
Durell where to find your word processor, image viewer, image scanner and
documents - see Set-up, File Paths).
Word
documents started from Durell’s “W” toolbar button will automatically be saved
in the common “Default document directory” (e.g. “F:\IMW-Data\Docs”) rather
than in an individual’s “My Documents” folder. They will thus be available to
all users on a network.
Likewise
a common set of templates (i.e. standard letters, usually with pre-set data
such as the client’s address) is available to all users, provided Word is
started from the green “W” button on the Durell toolbar.
You
may find the combination of Word and Durell easier to manage (particularly if
networked) if you also set-up each user’s copy of Word to use the common Durell
folders. To do this in Word…
- Click “Tools”
- Click “Options”
- Click the “File
Locations” tab
- Double-click the “User
templates” line
- Edit the file path to
match Durell’s (e.g. “F:\Imw-Data\Template”)
- Click “OK”
- Double-click the
“Documents” line
- Edit the file path to
match Durell’s (e.g. “F:\Imw-Data\Docs”)
- Click “OK”
- Click “Close”
AutoText
Many
people use the “AutoText” facility in Word to add frequently-used paragraphs
and addresses, simply by typing a couple of characters. Be aware that an
individual user’s AutoText settings will almost certainly be held in their Normal.dot
template, so if you re-set the location of their “User templates”, as described
above, they may lose this particular version of Normal.dot and its associated
AutoText. To get it back, either copy the particular Normal.dot template to the
common location, or revert the user’s copy of Word to its original location for
Templates. For further information regarding “AutoText” see Microsoft Word’s
own Help.
Word Versions & Licences
Durell will only work correctly with Microsoft Word 95 and all versions thereafter. Note that legally you are required to have one copy, or one licence, per computer. If you don’t have a correct copy, or require additional ones, you should contact Durell’s sales desk.