Diary, Other Peoples’ Appointments & Tasks

Make Your Own Diary & Tasks Private

You can choose to make your own diary & tasks private, as follows…

• Click the “Signpost” button
• Click and thereby clear or tick the option to “Allow other users to see your appointments”

Using Other Peoples’ Diaries

Provided they have not been marked as private (see above), you can view other peoples’ diaries & tasks, as follows…

• Click the green “Binoculars” button
• Select diary or memos, as required, then click “OK”

• Use the “User” drop-down to select the other person’s diary or tasks
• Set the “Include entries with” dropdown to “All entries”
• Click the “OK” button

You can then proceed as if you were using your own diary or task list. Once you have selected someone else’s diary, as described above, it will continue to appear until you re-select your own again. You can also set the “User” dropdown to “All users”, which will display all non-private users’ diaries.

Common Office Diary

If you just want a single diary shared by everyone in your office, then get them all to set their “Binoculars” dropdown for “User” to “All users”.