Accounts, Set-up Preferences

Starting from the “Accounts Menu”…

· Click the “Set-up” button

· Click the “Signpost” button

· Select “Insurance / Preferences”

Most accounting systems have just two main descriptors on their invoices: the “name” of the customer or supplier and the “item” in question. Durell includes a third descriptor, as an extension to “item”, which typically can be used to distinguish who the item was for or from. Use this option to change the titles of the two “item” descriptors, which can be used for different purposes in the sales and purchase ledgers. Consider the following two example invoice screens, below…

The example business below might therefore set-up their invoice descriptors as follows…

		Name	Variable Descriptor 1	Variable Descriptor 2
Hairdresser
	Sales invoice	Client	Service	Designer
	Purchase invoice	Supplier	Item	Ordered by/from
Solicitor
	Sales invoice	Client	Consultancy	Fee Earner
	Purchase invoice	Supplier	Item	Ordered by/from
IFA
	Sales invoice	Insurer	Policy number	Policy holder
	Purchase invoice	Supplier	Item	Ordered by/from
Computer Supplier
	Sales invoice	Customer	Item	Who
	Purchase invoice	Supplier	Item	Who

Furthermore, you can tell the system which of these three descriptors to automatically pass to the bankbook with regard to the payments you make (N.B. your receipts will usually grouped together, so typically will have the standard description of just “Receipts” – you’ll get their itemised description via the option in the bankbook’s signpost menu, for “View entry details”). The three example lines below show the results of selecting “Name” only, “Name and Pol Ref” and “Pol Ref” only.

Top Margins, Etc

You can also use this option to set-up the top margins of your printed invoices and statements to allow for the use of headed notepaper. Furthermore, the “Show sender details” tick-box allows you to produce statements with or without your own address (again, because you might be using headed notepaper with this already printed on it).